For attendance-keeping purposes, the Teacher of Record (TOR) will be assigned the task of gathering student attendance. Attendance data- whether providing an in-person, hybrid, or remote model of instruction- will be taken by CVES’ Teachers of Record when students are expected to be present.
Attendance of all school-age students of compulsory age and who attend a CVES program will have their attendance taken daily in accordance with established NYSED guidelines and CVES reporting procedures.
As a required reporting entity, CVES will maintain attendance data through the use of School Tool software and report the data via the Student Information Repository System (SIRS).
Resident students of compulsory age who are concurrently enrolled in a home schooling program and in a CVES program will be reported until they exceed compulsory school age, they no longer reside in the district, or the district has documentation that the student has entered another educational program leading to a high school diploma.
Students who drop out while still of compulsory school age will be kept on the school attendance register until they exceed compulsory school age or move out of the district.
CVES considers students’ chronic absence a serious matter as it results in lost instructional time. CVES considers the serious impact of such absences as they result in students falling behind in school.
In order to mitigate against absenteeism and chronic absenteeism, CVES will place emphasis on establishing meaningful student-teacher and student-school relationships.
CVES will be flexible when monitoring attendance for those students working in a remote instructional model, and who have not engaged in the remote learning process. Accordingly, CVES teachers, administrators, counselors, and staff will make every effort to reach out to the students, their parents/guardians, and to home school districts in order to establish and to maintain meaningful connections with chronically absent students. Methods of contact will include such avenues as telephone, e-mail, text messaging, social media, in-person meetings, peer contacts, school resource officer, and written correspondence. School Tool software will be used to track attendance and to maintain a record of contacts between CVES personnel and students’ parents/guardians.